TRIP PLANNING GUIDE (or Herding Cats in seven easy steps)

So you’ve booked your dates for the villa, now what?  Note: Reference to landing in Virgin Gorda is subject to COVID rules in BVI - at the time of writing all flights need to land in Tortola first before onward trips to VG.

Step 1:  About two months before your trip dates, you will need to take a look at flights and decide on options for getting to a Caribbean airport hub near Virgin Gorda. (If you are the chosen one to book flights for 10 people, our sympathies). The first thing we do is check Google Flights, for all the available scheduled flights to San Juan (SJU), St. Martin (SXM),  St. Thomas (STT) or Antigua (ANU) from your departure point.  Note: Typically, most flights into the Caribbean are going to arrive in the afternoon and therefore you need to plan for a flight or ferry from your landing airport or decide to stay overnight on your hub island.

      Tip 1: There are currently few scheduled carriers (Seaborne/Silver, Inter-Caribbean, and Cape Air) that fly into Tortola or Virgin Gorda (EIS - Beef Island Airport or VIJ - for Virgin Gorda) from SJU, and fewer from other islands. Seaborne and Cape Air codeshare with American and/or Delta.   Inter Caribbean flies to Tortola from St. Maarten and several other islands. Note: if you choose to go to Tortola you will need to take a 20-minute ferry ride to Virgin Gorda – the ferry leaves from a dock about 200 yards from the Beef Island airport (Trellis Bay is the name of the ferry dock which is a short walk from the airport - there are usually four ferries a day with a 6 PM and an 8 PM ferry - reservations are helpful-  Trellis bay has some beach bars/restaurants so you can relax while waiting for a ferry.) A ferry schedule is (indicate or choose Beef Island to Virgin Gorda as the route) here  

     Tip 2: Input your flights into Google Flights as one way, each way, to make it easier to isolate your desired times – don’t forget to check one or two days in advance of your proposed stay, just in case of a better connection.   You can use the generated listings to help decide on the timing, routing and price before going directly to an airline’s website to book or redeem points.  If you need help don't hesitate to email us at .  Note: if you are flying into St. Thomas there is normally a Speedy’s ferry direct to Virgin Gorda on Tuesday’s, Thursday’s and Saturday’s at 5:00 PM which is much less expensive than flying and not a bad way to get on to island time see:

If you tend to book flights far into the future i.e. more than 3 months ahead, beware of changing flight times; usually flights to the Caribbean hubs are only really settled several months in advance.  Try not to pick a very early flight back to your home on your day of departure as you may end up having to get up incredibly early to make ferry or plane connections.

Step 2: If the flights you are seeing don’t land you in the hub destination by the mid-afternoon why not consider an overnight in one of the hubs. Alternatively consider an air charter that can meet you at your island hub and fly direct to Virgin Gorda, provided it's still dusk at the time of arrival in Virgin Gorda.  All four hubs have excellent accommodation and interesting sightseeing opportunities and all charter flights are serviced by twin-engine turboprops run by good charter operators. 

Step 3: If you have a large group please consider the air charter option to get you to Virgin Gorda direct from the hub.  Each charter company below has a choice of a 5 seat or 9 seat planes that can land at Virgin Gorda. Often the cost of a charter for a group is less than the cost of a scheduled flight and the time savings can be well worth the expense - E-mail for flight costs:

          Virgin Gorda Air Charters – email:

Island Birds – email:  (note Island Birds has an option to fly from another airport (the harbor) in San Juan that is less expensive 

Step 4: You can minimize any stresses you may be having about getting settled on Virgin Gorda by contacting Island Concierge at or if you wish to do all the organizing yourself, about two or three weeks before the trip dates, arrange for a rental car by emailing, phoning, or faxing one of the rental car companies on Virgin Gorda - all the rental car companies are reliable and the cars are in very good condition.  Driving on Virgin Gorda is much easier than on other islands.

Phone  (284) 495-5297  Fax (284) 495-5342

Phone: (284) 495-5469 Fax: (284) 495-5072 E-mail:

Phone: (284) 495-5235    Fax: (284) 495-5755  

Step 5: About 5 - 10 days before your scheduled dates start thinking about an initial stocking of the villa with food and refreshments.  We highly recommend arranging your initial food and beverage order with Buck's Groceries.  Phone: (284) 495 5423 or Email at - The store is open 7 days a week Monday to Saturday 7:00 am - 7:50 pm; Sundays 7:00 am - 6:50 pm  Bucks will deliver to the villa and unpack and place perishable items in the fridge. Please tell them in your email that you are staying at Adagio Villa at Mahoe Bay. Please let us know if you are expecting a grocery delivery so our management company is aware.  Island concierge can also look after your arrival supplies see:

Step 6:  Two nights before:  Packing suitcases – Locals and visitors to Virgin Gorda dress very casually –people on the island are perfectly fine with casual shorts and golf shirts or Tee shirts for dinner.  There is a saying among frequent travelers to the Caribbean “pack half as many clothes and take twice as much money”.  There are also two nice clothing stores at the North end of the island (Leverick Bay) called Pussers and Arawak which carry good quality clothing at reasonable prices in case you need something special.  There are also clothing stores in Spanish town and at the Baths. See or

Step 7:  One day before phone for a taxi or limo to take you to the airport – bon voyage and enjoy.



Updated July 26, 2020